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One might be resulted in believe that profit may be the main objective in a small business but in reality it’s the income flowing in and out of a business which will keep the doors open. The concept of profit is fairly narrow and only talks about expenses and income at a certain point in time. Cash flow, on the other hand, is more dynamic in the sense that it is worried about the movement of money in and out of a small business. It is concerned with enough time of which the movement of the amount of money takes place. Profits do not necessarily coincide with their associated funds inflows and outflows. The net result is that income receipts often lag cash payments even though profits may be reported, the business may experience a short-term funds shortage. For this reason, it is essential to forecast cash flows along with project likely income. In these terms, it is very important learn how to convert your accrual earnings to your cash flow profit. You have to be able to maintain enough cash readily available to run the business, but not so much concerning forfeit possible earnings from various other uses.

Why accounting is needed

Help you to operate better as a business owner

Make timely decisions
Know when to hire a team of employees
Know how to price your products
Learn how to label your expense items
Allows you to determine whether to grow or not
Helps with operations projected costs
Stop Fraud and Theft
Control the largest problem is internal theft
Reconcile your books and stock control of equipment
Raising Capital (allow you to explain financials to stakeholders)
Loans
Investors
What are the GUIDELINES in Accounting for SMALLER BUSINESSES to handle your common ‘pain points’?
Hire or check with CPA or accountant
What is the simplest way and how often to contact
What experience are you experiencing in my industry?
Identify what is my break-even point?
Can the accountant measure the overall value of my business
Can you help me grow my organization with profit planning techniques
How can you help me to get ready for tax season
What are some special considerations for my particular industry?

To succeed, your company must be profitable. All of your business objectives boil down to this one inescapable fact. But turning a profit is simpler said than done. As a way to boost your bottom line, you have to know what’s going on financially all the time. You also have to be committed to tracking and understanding your KPIs.
What are the common Profitability Metrics to Monitor running a business — key performance indicators (KPI)

Whether you choose to hire an expert or do it yourself, there are some metrics that you need to absolutely need to keep track of at all times:

Outstanding Accounts Payable: Exceptional accounts payable (A/P) shows the balance of cash you now owe to your suppliers.
Average Cash Burn: Average income burn is the rate at which your business’ cash balance is going down on average every month over a specified time period. A negative burn is a wonderful sign because it indicates your organization is generating dollars and growing its dollars reserves.
Cash Runaway: If your business is operating at a loss, cash runway can help you estimate how many months you can continue before your business exhausts its cash reserves. Much like your cash burn, a poor runway is an effective sign that your business is growing its cash reserves.
Gross Margin: Gross margin is really a percentage that demonstrates the total revenue of one’s business after subtracting the costs connected with creating and selling your enterprise’ products. This can be a helpful metric to identify how your revenue comes even close to your costs, letting you make changes accordingly.
Customer Acquisition Cost: By knowing how much you spend typically to get a new customer, it is possible to tell how many customers you should generate a profit.
Customer Lifetime Value: You have to know your LTV so as to predict your future revenues and estimate the full total number of customers you have to grow your profits.
Break-Even Point:How much do I have to generate in product sales for my company to create a profit?Knowing this number will show you what you must do to turn a profit (e.g., acquire more consumers, increase prices, or lower operating expenses).
Net Profit: This can be the single most important number you should know for your business to be a financial success. If you aren’t making a profit, your organization isn’t going to survive for long.
Total revenues comparison with last year/last month. By tracking and comparing your overall revenues over time, you’ll be able to make sound business decisions and set better financial ambitions.
Average revenue per employee. It’s important to know this number so that you can set realistic productivity aims and recognize methods to streamline your business operations.
The next checklist lays out a recommended timeline to take care of the accounting functions that may retain you attuned to the operations of your business and streamline your taxes preparation. The accuracy and timeliness of the figures entered will affect the key performance indicators that drive business decisions that need to be made, on an everyday, monthly and annual schedule towards profits.
Daily Accounting Tasks

Review your daily Cash flow position so you don’t ‘grow broke’.
Since cash may be the fuel for your business, you won’t ever want to be running near empty. Start your day by checking the amount of money you have on hand.
Weekly Accounting Tasks

2. Record Transactions

Record each transaction (billing consumers, receiving cash from consumers, paying vendors, etc.) in the proper account daily or weekly, depending on volume. Although recording dealings manually or in Excel bed linens is acceptable, it really is probably simpler to use accounting software program like QuickBooks. The benefits and control far outweigh the cost.

3. energy healing and File Receipts

Keep copies of most invoices sent, all funds receipts (cash, check and charge card deposits) and all cash repayments (cash, check, credit card statements, etc.).

Start a vendors record, sorted alphabetically, (Sears under “S”, CVS under “C,”and so on.) for easy access. Develop a payroll file sorted by payroll time and a bank statement file sorted by month. A standard habit would be to toss all paper receipts right into a box and try to decipher them at tax time, but unless you have a small volume of transactions, it’s easier to have separate files for assorted receipts kept structured as they come in. Many accounting software systems let you scan paper receipts and prevent physical files altogether

4. Review Unpaid Expenses from Vendors

Every business must have an “unpaid vendors” folder. Keep an archive of each of your vendors which includes billing dates, amounts due and payment deadline. If vendors make discounts available for early payment, you might want to take advantage of that if you have the cash available.

5. Pay Vendors, Sign Checks

Track your accounts payable and have funds earmarked to pay your suppliers on time in order to avoid any late fees and keep maintaining favorable relationships with them. When you are able to extend payment dates to net 60 or net 90, the higher. Whether you make payments on the internet or drop a sign in the mail, keep copies of invoices dispatched and received using accounting application.